Privacy policy
Introduction
Your privacy is important to us. This Privacy Policy explains how we handle information about you.
Who we are
This Privacy Policy applies to Athene Vat Services AS. The data controller is Athene Vat Services AS, the company you are in dialogue with. In this Privacy Policy, we refer to Athene Vat Services AS as "the group," "we," or "us."
How we use your personal data
The table below outlines the purposes for which we typically process your personal data, the categories of personal data we typically process for each purpose, and the legal grounds we rely on:
|
Purpose |
Categories of Personal Data |
Legal Basis |
Source |
|
To manage relationships with business customers, suppliers, and other partners |
Name, job title, email address, and phone number |
Legitimate interest in managing purchases, sales, and other business activities |
From you or the business you represent |
|
To respond to inquiries submitted through our online contact form or other channels, such as email or chat |
Name, email address, phone number, and the content of your inquiry |
Your consent or legitimate interest in following up on customer inquiries and other requests regarding our business. You can withdraw your consent at any time by contacting us. |
From you |
|
To recruit employees |
Name, address, email address, phone number, application, CV, and other application documents such as certificates, diplomas, and qualifications. Contact information for references, interview and reference notes, internal assessments, background checks, as well as results from personality and qualification tests |
Legitimate interest in recruiting employees and assessing whether you are qualified for the position |
From you, from references, from public sources |
|
To market our products |
Email address and phone number |
Your consent, but we may also rely on our legitimate interest in marketing our products if we already have a customer relationship with you or your business. You can withdraw your consent at any time and "opt out" by using the unsubscribe function or by contacting us. |
From you |
|
To register your course participation |
Name, email address, phone number, and purchase information |
The processing is necessary to fulfill an agreement with you (regarding course participation) |
From you |
|
To manage our social media profiles |
Insights/statistics, communication (e.g., comments, likes, chat), profile information |
Legitimate interest in communicating with customers and other business partners on social media |
From you |
We may also, on rare occasions, collect or receive other types of personal data if necessary for the purposes described above. On a case-by-case basis, we may also use your personal data for certain purposes that are not incompatible with the purpose for which they were originally collected or received, such as audits, analyses, reporting, innovation, dispute resolution, and mergers and acquisitions.
Who do we share your personal data with
We may disclose your personal data to the following categories of recipients, to the extent necessary for the purposes mentioned above:
- Other companies in the Group to the extent necessary for internal administrative purposes
- Our suppliers (e.g., CRM system providers and IT suppliers) for the purposes mentioned above. We enter into data processing agreements with the relevant suppliers to ensure that they do not process the data for purposes other than those described in this Privacy Policy.
- Authorities and third parties where required by law
- Our advisors, owners, and other business partners to the extent necessary to operate the business in a manner typical for our industry, which may also include third parties in connection with potential mergers or acquisitions of our business.
- If external agencies assist with recruitment processes, personal data may be shared with them in accordance with the agreement.
Transfer of personal data outside the EEA
We may transfer your personal data outside the EEA in certain situations, if any of our suppliers (or subcontractors) are located in such countries. We will ensure that your data is secure by implementing necessary or appropriate safeguards to protect your privacy (such as the EU standard contractual clauses). We will provide you with further information regarding such international transfers of personal data upon request. If you would like a copy of the safeguards, please use the contact information below.
How long we retain your personal data
We retain your personal data for as long as necessary for the purposes for which we collected it and in accordance with our internal retention policies. The table below outlines the typical retention periods that apply to certain categories of personal data we process.
It is important to emphasize that special situations may lead to longer or shorter retention periods than those described below. Regardless, we will retain data as long as required by legal obligations, and in the case of special needs, such as complaints or claims made against or by us.
|
Categories of Personal data |
Retention Period |
|
Contact information for the contact person at our business customers, suppliers, and partners, as well as the communication we have had with you |
Normally retained for 3 years after the collaboration or communication has ended.
|
|
Contact information and any other personal data included in the description or attached documents from individuals who contact us |
Normally retained for 3 years from the inquiry being answered and the communication being concluded. |
|
Contact information for existing and potential customers for marketing purposes |
Retained as long as consent is provided if the processing is based on consent. If the processing is not based on consent, the contact information is retained for 1 year after the collaboration or communication has ended. |
|
Information about job applicants |
We retain information received in connection with a recruitment process for up to 6 months after the recruitment process is completed (but longer if you are hired). We may ask the applicant for consent to retain the personal data for a longer period. |
|
Contact information and purchase details in connection with course participation |
Deleted 1 month after the course has been completed, unless we need the information for accounting purposes. |
|
Documentation of work performed (processed on behalf of customers) |
Retention period according to the Accounting Act is 5 years. Retained until the expiration of the deadline to protect us against potential legal claims. |
Your Data Protection Rights
You have several rights under data protection legislation. These rights include:
| Rights | Description |
| Information | To receive further information about how we process your personal data. |
| Access | To receive a copy of the data we hold about you. |
| Rectification | To request correction of the data we hold about you. |
| Erasure | To request the deletion of data we no longer have a valid basis for retaining. |
| Restriction | To request that we restrict the processing of your data. |
| Data Portability | To request that your data be transferred to you in a structured, commonly used, and machine-readable format |
| Object | To object to our processing of your personal data. You also have the right to object to being subject to a decision based solely on automated processing (if applicable). |
Please note that these rights are subject to legal conditions and limitations. Contact us if you wish to exercise your rights or if you would like more information about the terms/limitations.
If you believe that we are processing your personal data in violation of applicable law, you may file a complaint with the Data Protection Authority. We encourage you to contact us before filing such a complaint, so that we can review your objection and clarify any misunderstandings.
Use of Cookies
We use cookies on our website. Cookies are small text files that are stored on your device when you visit a website. They ensure that the website functions optimally, improve the user experience, and provide website owners with insights into user behavior. For the use of cookies other than the necessary ones, we will obtain your consent. You can withdraw your consent at any time in our Cookie Settings.
How We Use Cookies
We use cookies to:
- Ensure functionality – Necessary cookies ensure that the website functions correctly.
- Understand usage patterns – Analytical cookies help us improve the website by collecting anonymized data about visitors.
- Customize the experience – Functional cookies remember your preferences for a more tailored user experience.
- Offer relevant content – Marketing cookies are used to display targeted ads and measure their effectiveness.
Your Choices
When you visit our website, you can manage your cookie settings through the cookie banner or your browser. Please note that some cookies are necessary for the website to function optimally.
Third-Party Cookies
We also use cookies from external providers for analytics and advertising. These are managed by the third parties themselves and are subject to their privacy policies.
Changes to This Privacy Policy
We may update this privacy policy from time to time when deemed necessary. You will always find the latest version of the privacy policy on our website.
Contact Information
Feel free to contact us if you have any questions, comments, or wish to exercise your privacy rights. We will respond to your inquiry as soon as possible, and usually no later than within one month. You can use the following contact information: personvern@athene.no
Denne personvernerklæringen ble sist oppdatert 4. februar 2025.